Payroll Manager | City of Industry, CA

POSITION OVERVIEW:

The Payroll Manager is responsible for implementing, maintaining, and reviewing the payroll processing component of Utility’s Human Resources Information System (HRIS), managing and maintaining Utility’s time and attendance system and its interface with the company’s HRIS, overseeing the calculation and payment of salaries, wages, bonuses, and payroll taxes, and ensuring timely and accurate processing of payroll transactions in compliance with Utility’s policies and applicable federal, state and local laws and regulations. The Payroll Manager supervises the Payroll Supervisor and is responsible for managing the hiring and training of the company’s Payroll Specialists. The Payroll Manager will work in cross-functional teams with HR, IT, accounting, and operations as well as with Utility’s HRIS and time and attendance system vendors to enhance existing systems and develop and launch new systems and processes.

 

RESPONSIBILITIES:
  • Oversee processing of multi-state weekly and bi-weekly payroll, management compensation, and regular accounting associated with payroll
  • Oversee the maintenance of payroll records, liens, garnishment, logs, and files in accordance with company policy and applicable federal, state, and local laws and regulations
  • Supervise Payroll Supervisor; manages hiring and training of Payroll Specialists
  • Manage and maintain time and attendance system
  • Manage and maintain integration/interface between HRIS and time and attendance system
  • Establish and maintain business rules
  • Coordinate fiscal and calendar year-end processing of payroll
  • Review quarterly payroll taxes and investigate and resolve differences
  • Perform journal entries, account reconciliation, and provide general ledger support
  • Enforce established company payroll-related policies, procedures and regulations and recommend and implement enhancements
  • Stay up to date on changes in applicable federal, state, and local laws and regulations related to payroll
  • Audit all payroll work for accuracy
  • Work in cross-functional teams to develop and implement recommendations for efficiency and accuracy improvements
  • Support payroll system upgrades and new system implementation, establishing testing criteria for updates and training/instructions for payroll personnel
  • Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work collaboratively to provide quality seamless customer service
  • Create, prepare, and analyze Business Intelligence reports
  • Provide excellent customer service to internal and external customers
  • Generate and maintain payroll department records
  • Facilitates audits by providing records and documentation to Utility’s auditors